Online meetings during covid saved council £4m
Last updated Jun 20, 2022
County Hall exec meeting
Face-to-face meetings have resumed at County Hall in Northallerton.

The introduction of online meetings due to covid saved North Yorkshire County Council £4 million.

An officer’s report to a meeting of the authority’s executive tomorrow reveals the huge amount of money saved as well as environmental benefits.

The staff mileage bill fell by more than £1.7 million In the year to April 2021 compared with the previous 12 months.

Staff drove 4,117,062 fewer miles to meetings than in 2019/20.

The introduction of online meetings by the authority, which employs 15,000 staff, saw a total saving of almost £4 million, the equivalent to more than 2,700 average annual council tax bills.

The report estimates over the two years it saved 369,500 hours, or 49,200 working days, the equivalent to some 233 full-time staff.
It states:

“Over 2,000 employees had moved quickly to work from home at the start of the pandemic and the way in which teams can work remotely and virtually has been transformational.

“There has been a carefully considered approach to developing future ways of working post-covid following whole organisation engagement in 2021.

“Hybrid working has been welcomed by council staff. This new approach provides great flexibility for many roles.”

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The authority, which aims to achieve net zero carbon emissions by 2030, reduced carbon emissions by 2,710 tonnes over the two years because of the reduced mileage.

The council aims to generate further post-pandemic savings by rationalising its extensive property portfolio as more work is completed virtually and demand for physical meeting spaces has been reduced.

The officer’s report states:

“It should also be noted these savings are just in terms of travelling to and from meetings.

“The savings to individual members of staff working from home, fuel cost and time, and to the environment, will be significantly bigger.

“Although some of these figures will start to increase again as staff return to the office on a more frequent basis, there will be many other benefits that new ways of working have brought us that can be retained.”

7m fewer documents printed

The report highlights other benefits of changed working practices, including improved attendance at multi-agency meetings, the ability to attend more meetings and arrange meetings sooner than if relying on getting people together at the same place.

With many staff working from home and attending meetings online, there has been a sharp reduction in the number of documents being printed.

In the year before the pandemic the council’s staff printed some 14.5 million sheets of paper compared to 7.6 million last year. Over the last two years the reduction in printing has saved the equivalent of 1,800 trees.

The authority’s deputy leader, Councillor Gareth Dadd, said while it remained unclear as to the level of savings that the work practice changes would produce in the coming years, how technology could be used to cut travel would “feature very heavily in our thinking moving forward”.

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